The COVID-19 pandemic has forced us to adapt the way we work, live and serve. With the current limitations surrounding meeting in groups, Lions Clubs International has developed these helpful answers to some of your most asked questions for voting in the virtual LCICon 2021 election.
- Q: Who can vote?
A: Every Lions club in good standing can participate in the election of executive officers and international directors and can vote on amendments to the association’s bylaws by assigning delegates to represent the club at the international convention.
- Q: How should “good standing” be determined?
A: For a Lions club to be considered in “good standing” and eligible for delegates during the international convention, the Lions club must not be in status quo or financial suspension, and must have:
District (single, sub- and multiple) dues and fees paid in full; and
No unpaid balance of International dues and fees greater than U.S.$10; and
No unpaid Lions Club International account balance greater than U.S.$50,
outstanding ninety (90) days or more.
- Q: How can I become my club’s delegate?
A: Club delegates for the Lions Clubs International Convention can be assigned by the club president or secretary, using MyLCI.
- Q: I see that we are assigning our delegates through MyLCI and EMMR. What happens if I need to change the delegate after the June 23rd date?
A: Delegates may be changed at any time during this period up until June 23, 2021. Due to the nature of the virtual voting, you cannot change delegates once the convention has started. For this reason, please assign all delegates by June 23rd 11:59 PM US Central Time.
- Q: How many delegates are allowed for my club?
A: Each club is allowed one delegate for every 25 members or major fraction thereof. See Appendix A (below) for the delegate limits. Note that MyLCI will inform you when the maximum number or delegates are reached for your club.
- Q: Can I assign a delegate by mail?
A: No, assignment of the delegates will be performed electronically, so there is no need to mail in a form. You may assign delegates electronically up until June 23, 2021 at 11:59 PM US Central Time.
- Q: Is there a spoiled ballot system?
A: No, the virtual voting system will not allow you to change a vote once you have submitted it electronically. The voting system allows you to preview the ballot before submitting, so you may verify all your selections before submitting.
- Q: Is the virtual voting platform secure?
A: Yes, there are several safeguards to ensure the voting platform is secure. Each delegate must be registered for the convention before a club officer can assign them as a delegate. We will require the member’s ID number and a unique email address to vote. Behind the scenes, Lions International’s systems verify the delegate information and assigns a unique confirmation number to each individual delegate. The confirmation number and the unique email address are required in order to be certified to vote.
- Q: Is there an Alternate for a Club Delegate?
A: No. An alternate delegate would typically be considered as a substitute for a delegate who could not travel to the international convention, so it is not applicable in a virtual environment. Therefore, due to the nature of the virtual voting, we will not have the ability to assign an alternate for a club delegate. Club delegates may be assigned in MyLCI up until June 23rd 11:59 PM US Central Time.
- Q: What if I have been assigned as a delegate, but did not receive an email to vote?
A: Verify with your club president or club secretary that they did not reassign the club delegate to another member. If you are still assigned as a delegate, send an email to ElectionsSupport@lionsclubs.org for assistance.
- Q: Will I have the opportunity to attend the Business Session?
A: Attending the Business Session is recommended to learn more about the official Rules of Procedure, certification of credentials and voting, receive information on amendments to the International Constitution and By-Laws, and hear from candidates. Please reference the schedule in the LCICon 2021 virtual convention system for more information.
- Q: Who do I contact, prior to the convention, with questions?
A:
Member Service Center
Lions Clubs International
300 W. 22nd St.
Oak Brook IL USA 60523 Email: MemberServiceCenter@lionsclubs.org
Phone: 1+630-203-3830
Fax: 1+630-571-1687
Appendix A
International Convention
Club Delegate Entitlement Table
Membership |
Delegates Entitled |
|
Membership |
Delegates Entitled |
|
Membership |
Delegates Entitled |
1-37 |
1 |
|
263-287 |
11 |
|
513-537 |
21 |
38-62 |
2 |
|
288-312 |
12 |
|
538-562 |
22 |
63-87 |
3 |
|
313-337 |
13 |
|
563-587 |
23 |
88-112 |
4 |
|
338-362 |
14 |
|
588-612 |
24 |
113-137 |
5 |
|
363-387 |
15 |
|
613-637 |
25 |
138-162 |
6 |
|
388-412 |
16 |
|
638-662 |
26 |
163-187 |
7 |
|
413-437 |
17 |
|
663-687 |
27 |
188-212 |
8 |
|
438-462 |
18 |
|
688-712 |
28 |
213-237 |
9 |
|
463-487 |
19 |
|
713-737 |
29 |
238-262 |
10 |
|
488-512 |
20 |
|
738+ |
See below* |
Delegate count is based on the club’s membership as shown by the records of the international office on the first day of the month last preceding that month during which the convention is held. See Article VI, Section 2 of the International Constitution and Chapter XVII – Membership, Board Policy Manual.
*Delegate entitlement is one delegate for every 25 members or major fraction thereof.
U.S. Member Service Center
1-630-203-3830
1-630-468-6900 (Technical Support)
Hours: 8:00 AM - 4:30 PM (CST)
India Regional Office
91-22-61217900
Hours: 9:00 AM - 5:30 PM (IST)
Japan Regional Office
+81-3-4589-5012 (Japanese)
+81-3-6811-7145 (English)
Hours: 9:00 AM-5:00 PM (JST)